OAKLAND ACRES CITY COUNCIL MEETING MINUTES
7:00 p.m. Monday, December 12, 2011
Oakland Acres Maintenance Building
Call Meeting to Order: Mayor Lennie Smith called the meeting to order at 7:00 p.m.
Roll Call: Roger Fisher, Nancy Minner, Michael Osten, and Ted Schultz were present. Absent: Robin Elliott. Also present: Christina Machin.
Inquiries from the Community: Smith has several city directories left. If anyone has not gotten one and would like one, please contact Lennie Smith.
Approval of Minutes: Schultz moved to approve the minutes of the November 14, 2011 meeting as submitted. Fisher seconded. Ayes: All.
Treasurer’s Report: Fisher moved to approve the November treasurer’s report as submitted. Schultz seconded. Ayes: All.
|
General Fund |
$2,455.51 |
|
Community Betterment |
$993.80 |
|
Road Use Fund |
$1,280.18 |
|
Total November Revenue |
$4,729.49 |
|
General Fund |
$1,211.13 |
|
Community Betterment |
$0.00 |
|
Road Use Fund |
$0.00 |
|
Total November Expenses |
$1,211.13 |
Payment of Bills: Fisher moved to approve payment of the bills with a change to Robin Elliott’s amount due to her absence at the December 12, 2011 meeting. Minner seconded. Ayes: All.
|
Payable to: |
Amount: |
Description: |
|
|
IPERS |
$47.08 |
Retirement fund |
|
|
Alliant Energy |
$88.57 |
Electricity |
|
|
City of Grinnell |
$3,618.60 |
Ambulance and fire for 11/12 |
|
|
Christina Machin |
$311.40 |
Salary for November |
|
|
Robin Elliott |
$207.57 |
Stipend for 2011 |
|
|
Roger Fisher |
$245.31 |
Stipend for 2011 |
|
|
Nancy Minner |
$283.05 |
Stipend for 2011 |
|
|
Michael Osten |
$188.70 |
Stipend for 2011 |
|
|
Ted Schultz |
$150.96 |
Stipend for 2011 |
|
|
Lennie Smith |
$613.28 |
Stipend for 2011 |
|
|
TOTAL |
$5,754.52 |
Mayor’s Opening Address and Report
Mayor Lennie Smith had no additional report that wouldn’t be covered in either Old Business or New Business.
Old Business
Holiday Party: Smith thanked Nancy Minner for doing such a great job with the Holiday Party once again this year. Approximately 35 people were in attendance with some of the new residents as well. Smith felt it was a great turn out and the Council heard a lot of positive feedback. Discussion at the party included planning a community picnic to be held at the park this summer and a Halloween party to be held at the maintenance shed next fall.
Luminaries: Smith reported that 674 luminaries were done this year. Luminaries were done in Oakland Acres East and West as well as down the hill of Fore Seasons Drive. Smith wanted to send a huge thank you out to all who helped. It took a lot of work and all the help was very much appreciated. Smith handed out candy canes at the entrance and figured around 25 vehicles came thru. Smith suggested having a sign-up sheet next year a couple of weeks prior to the luminary display to get an idea of how many volunteers would be there to help.
Other Old Business: Osten still has not heard back from Windstream regarding the phone contract. Osten suggested having the city attorney send a letter. Osten will draft another letter and have it ready for the next meeting to hand over to the city attorney.
New Business
Council Seat Appointment: No action was taken as the new council members (Garrett Roche and Barb Arthur) were not in attendance.
Oath of Office: Oaths were given to Smith and Schultz. Smith will set up a time to administer the oath to Roche and Arthur.
Smith thanked the Council for all of their work over the past year. He felt they had a lot of good ideas and worked well together. He stated that he enjoyed working with all of them.
Budget Workshop: The clerk will have an initial draft copy of the budget prepared for review at the January Council Meeting. A workshop may be needed later in January to work more on the budget.
Ambulance Service Meeting Update: Smith attended the most recent ambulance service meeting in Grinnell. The former city manager from Knoxville spoke. Their ambulance service is with the fire department. Grinnell is looking to have its own ambulance service as part of the public safety building. There is one more meeting in Grinnell in which Midwest Ambulance has been invited to. Smith instructed the Council that a decision needs to be made whether to continue with the City of Grinnell and whatever they decide or go on its own. Discussion was tabled until the February meeting after which the City of Grinnell will have had its next ambulance meeting.
Council Report:
Transportation: There was none.
Community: There was none.
Treasurer: There was none.
Maintenance: There was none.
Interest and Events: There was none.
Clerk Report: There was none.
Maintenance Report: Smith reported that he stacked the leftover milk jugs in the maintenance building along with extra candles.
Adjournment: Fisher moved to adjourn the meeting at 7:45 p.m. Schultz seconded. Ayes: All.
The next regular meeting of the Oakland Acres City Council is scheduled on Monday, January 9, 2012 at 7:00 p.m. at the Oakland Acres Maintenance Building.
These minutes are as recorded by the City Clerk and are subject to council approval at the next regular City Council Meeting.
Lennie Smith, Mayor Christina Machin, City Clerk