OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, December 14, 2015

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call: Barb Arthur, Joyce Halblom, and Doug Weaver. Absent: Ted Schultz and Sarah Pfennigs
Also present: Lori Smith, city clerk, Carol Cerqua and Terry Morrison.

Inquiries from the Community: Make sure snow removal crew plows out the circle at the bottom of Valley View Drive.

Approval of Minutes: Weaver moved to approve the minutes of the November 11, 2015, meeting. Arthur seconded. Ayes: All.

Treasurer’s Report: Arthur moved to approve the November report as submitted. Halblom seconded. Ayes: All.

Payment of Bills: Weaver moved to approve payment of the bills. Arthur seconded. Ayes: All.

	Payable to:		Amount:	Description:
Lori Smith		$ 302.40			Salary
Lori Smith		$ 149.64			Christmas Party Supplies
Lori Smith		$ 49.00			Roll of Stamps
IPERS		$ 52.09			Employee retirement
Alliant Energy		$ 41.65			Utilities
Caldwell, Brierly, Chalupa & Nuzum PLLC		$ 1,303.75			Legal fees - property dispute
Lennie Smith		$ 507.93			Yearly stipend
Ted Schultz		$ 184.70			Yearly stipend
Doug Weaver		$ 184.70			Yearly stipend
Barb Arthur		$ 203.17			Yearly stipend
Roger Fisher		$ 36.94			Yearly stipend
Sarah Pfennigs		$ 58.18			Yearly stipend
Joyce Halblom		$ 184.70			Yearly stipend
Andy's Snow Removal Service		$ 685.00			Snow Removal - November
Iowa League of Cities		$ 45.00			ECIC Meeting Costs
Jasper County Auditor		$ 1,060.15			Election Costs
City of Grinnell		$ 2,672.94			Fire Contract - 15/16
City of Grinnell		$ 1,336.47			Ambulance Service - 15/16
Dodd's Trash Hauling & Recycling		$ 268.00			City-wide recycling
Total		$ 9,326.41

Mayor’s Opening Address and Report: Luminary requests. Will not do this year. Asked snow removal to try to do a fast, but complete job. Want to limit calls to our snow removal crew to keep service.

Old Business

Ordinances and issues: Next step is disclosure of witnesses on both sides of property dispute, which will be held December 21. Discussed reimbursement of legal fees.

Elections and Oaths: Mayor Smith swore in Terry Morrison and Carol Cerqua as incoming council members.

Newsletter: Was sent out the first of December. May look at sending postcards on slow periods.

Christmas party: Had a smaller turnout at the clubhouse, but still had about 25 people attend.

Road Repairs: May look to avoid further damage to the end of Fore Seasons Drive. Will document current damage.

Directories: Need to contact a few more new residents and will print new city directories in January.

New Business

FY16 Budget: Clerk will have a suggested budget and check to see receipts on extra tax before next meeting. Also look at top projects for Planning and Zoning.

2016 Projects: Need to put rock around roadways in spring and tree cleanup. Mayor Smith bought solar LED lights for the park to put on the shelter house and ball area. Can bring to next meeting to show how they work. Weaver was concerned about the number of animals triggering the sensors.

Council Report: May need to define council roles more as we welcome three new members.

Clerk Report: The clerk will be gone for the next scheduled meeting. Weaver made a motion to move the January meeting to Monday, January 18, at 7 p.m. Arthur seconded the motion. Ayes: All.

Maintenance Report: Still need to get prices for new tractor tires. Will work on sealing up the maintenance building.

Adjournment: Halblom moved to adjourn the meeting at 8:00 p.m. Arthur seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor Lori Smith, City Clerk