OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, February 13, 2012

Oakland Acres Maintenance Building

 

Call Meeting to Order:  Mayor Lennie Smith called the meeting to order at 7:33 p.m. (delayed due to insufficient quorum until that time).

Roll Call:  Barb Arthur, Robin Elliott, and Roger Fisher were present.  Absent:  Garrett Roche and Ted Schultz.  Also present:  Christina Machin.

Inquiries from the Community:  Smith reported that the snow is not getting moved off of the road as well as has been done in the past.  Smith spoke to Muckler’s regarding this issue.  Smith also informed them of the council’s request to receive itemized bills.

Smith reported the issue with a resident’s dog barking excessively has been resolved for the meantime.

Approval of Minutes:  Fisher moved to approve the minutes of the January 9, 2012 meeting as submitted.  Arthur seconded.  Ayes:  All.

Treasurer’s Report:  Fisher moved to approve the January treasurer’s report as submitted.  Arthur seconded.  Ayes:  All.

General Fund

$519.57

Community Betterment

$752.13

Road Use Fund

$1,161.06

Total January Revenue

$2,432.76

 

General Fund

$5,458.33

Community Betterment

$0.00

Road Use Fund

$860.00

Total January Expenses

$6,318.33

 

Payment of Bills: Discussion took place regarding the service provided by Muckler’s.  Smith will contact Muckler’s to set up a meeting to discuss.  Elliott moved to approve payment of the bills.  Fisher seconded.  Ayes:  All.

Payable to:

        Amount:

Description:

IPERS

$47.08

Retirement fund

Alliant Energy

$337.57

Electricity

Muckler Snow Removal

$1,566.25

Snow removal 1/11, 1/12, 1/17, and 1/20

Christina Machin

$17.60

Reimburse for postage

Christina Machin

$311.40

Salary for January

TOTAL

$2,279.90

 

Mayor’s Opening Address and Report

Mayor Lennie Smith did not have any additional address or report that would not be covered in old or new business.

 

Old Business

Budget for FY 2013:  The city clerk presented the Council with an updated draft of the FY 2013 budget.  She reported that the Jasper County Auditor informed her that they were manually checking the property valuations that were loaded to the Department of Management’s website to be used in the property tax calculations.  According to the auditor, the numbers would be finalized by Wednesday morning at which time he would notify the clerk of any changes.  Elliott moved and was seconded by Fisher to approve the budget upon the stipulation that there are no changes by the Jasper County Auditor.  Ayes:  All.

Ambulance Meeting Update:  Smith reported that he attended the meeting.  Representatives from Midwest Ambulance were also in attendance.  They presented the pros and cons of having an ambulance service as part of the city.  No decision has been made.  Another meeting is being planned to discuss all the options.

Sheriff Contract and Meeting:  The city clerk passed out copies of the contract with the Jasper County Sheriff for law enforcement services.  Smith had also talked to them.  They can put a special number code in their system for Oakland Acres and every time they come out for a report or drive thru they can put that number in.  They will then be able to show a history of when they were out and for how long.  Smith also requested that they patrol the City more often.

Other Old Business:  Smith reported that the speed limit signs and barrier signs have been ordered.

New Business

Dumpster and Garage Sale Days:  Elliott moved and was seconded by Arthur to have the dumpster days from May 7th thru May 14th and the garage sale day on Saturday, May 12th.  Ayes:  All.

Newsletter:  The City Council provided the city clerk with ideas for the winter newsletter including the dates for the garage sale and dumpster days, introduction of the new council members, and a welcome to all the new residents.

Schedule Budget Hearing:  The budget hearing will be held on Monday, February 27, 2012 at 7:00 p.m. at the Oakland Acres Maintenance Building.

Council Report: 

            Transportation:  There was none.

            Community:  There was none.

            Treasurer:  There was none.

            Maintenance:  There was none.

            Interest and Events:  There was none.

Clerk Report:  Council members discussed and recommended that the city clerk submit an application for a scholarship to attend the 2012 Iowa Municipal Professionals Institute.  The clerk also presented the Council with an estimate of what it would cost to purchase bookkeeping software for the City.  The Council discussed and recommended to wait until the clerk implements it at Lambs Grove before purchasing it for Oakland Acres.

Maintenance Report:  Smith reported that he had cleaned the driveway to the maintenance shed and around the corner.

Adjournment:  Elliott moved to adjourn the meeting at 8:25 p.m.  Fisher seconded.  Ayes:  All.

The next regular meeting of the Oakland Acres City Council is scheduled on Monday, March 12, 2012 at 7:00 p.m. at the Oakland Acres Maintenance Building.

These minutes are as recorded by the City Clerk and are subject to council approval at the next regular City Council Meeting.

                                                                                                                                                                                               

Lennie Smith, Mayor                                                   Christina Machin, City Clerk

OAKLAND ACRES CITY COUNCIL MEETING MINUTES

PUBLIC HEARING

7:00 p.m. Monday, February 27, 2012

Oakland Acres Maintenance Building

 

 

 

Call Meeting to Order:  Mayor Lennie Smith called the budget hearing to order at 7:00 p.m.

Roll Call:  Barb Arthur, Robin Elliott, Roger Fisher, and Ted Schultz were present.  Absent:  Garrett Roche.  Also present:  Christina Machin.

There were no residents from the community in attendance to discuss the proposed FY 2012 budget amendment or FY 2013 budget.

Adjournment:  Fisher moved to close the budget hearing at 7:09 p.m.  Schultz seconded.  Ayes:  All.

 

 

Call Meeting to Order:  Mayor Lennie Smith called the council meeting to order at 7:09 p.m.

Roll Call:  Barb Arthur, Robin Elliott, Roger Fisher, and Ted Schultz were present.  Absent:  Garrett Roche.  Also present:  Christina Machin.

The Council unanimously passed Resolution #2012-01 to approve and adopt an amended FY 2012 budget report from July 1, 2011 to June 30, 2012. 

The Council unanimously passed Resolution #2012-02 to approve and adopt the FY 2013 budget report from July 1, 2012 to June 30, 2013.

Adjournment:  Fisher moved to adjourn the meeting at 7:12 p.m.  Schultz seconded.  Ayes:  All.

 

The next regular meeting of the Oakland Acres City Council is scheduled on Monday, March 12, 2012 at 7:00 p.m. at the Oakland Acres Maintenance Building.

 

These minutes are as recorded by the City Clerk and are subject to council approval at the next regular City Council Meeting.

                                                                                                                                                                                               

Lennie Smith, Mayor                                                   Christina Machin, City Clerk