OAKLAND ACRES CITY COUNCIL MEETING MINUTES
7:00p.m. Monday, March 8, 2010
Drake Library Community Room
Call Meeting to Order: Mayor Lennie Smith called the meeting to order at 7:02 p.m.
Roll Call: Anita Allwood, Roger Fisher, and Nancy Minner were present. Absent: Robin Elliott and Michael Osten. Also present: Angela Winburn
Inquiries from the Community: There were none.
Approval of Minutes: Allwood moved to approve the minutes of the February 22, 2010 meeting as amended. Minner seconded. Ayes: All.
Treasurer’s Report: Allwood moved to approve the February treasurer’s report as submitted. Fisher seconded. Ayes: all.
Payment of Bills: Fisher made a motion to pay all bills listed. Minner seconded. Ayes: all. Winburn will inquire how much notice is required to cancel the ambulance contract for FY 2011. (The city must give 90-days notice to cancel the agreement for the upcoming fiscal year.)
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Payable to: |
Amount: |
Description: |
|
|
Alliant Energy |
$72.75 |
Alliant Energy |
|
|
Iowa Telecom |
$31.30 |
Internet service |
|
|
Angela Winburn |
$202.53 |
12.75 hours |
|
|
IPERs |
$54.21 |
Employee retirement |
|
|
IA Assn. of Municipal Utilities |
$235.00 |
Dues |
|
|
News Printing Company |
$116.00 |
Ad for clerk position |
|
|
Muckler Snow Removal |
$5,087.50 |
Snow removal, 2/1 to 2/16 |
|
|
City of Grinnell |
$1,060.31 |
Ambulance Service, FY 2010 |
|
|
TOTAL |
$6,859.60 |
Mayor’s Opening Address and Report
Council discussed the interview process for the city clerk position. A sub-committee of the council, Elliott, Fisher, and Minner, will meet on March 17, 2010, at the Drake Library to conduct the final round of interviews.
Road Repair: Smith will research road repair projects for FY 2012. Curbing is budgeted and planned for this summer from the entrance and slightly beyond the turn north on to Fore Seasons Drive.
Adoption of Budgets: The Council resolved to approve and adopt an amended FY 2010 Budget for the period beginning July 1, 2009 and ending June 30, 2010 (Resolution #2010-01). Ayes: Allwood, Fisher, Minner. Absent: Elliott, Osten.
The Council also resolved to approve and adopt FY2011 Budget Report for the period beginning July 1, 2010 and ending June 30, 2011 (Resolution #2010-02). Ayes: Allwood, Fisher, Minner. Absent: Elliott, Osten.
Other Old Business: Allwood reported the City of Grinnell and the City of Newton do not have ordinances regarding the attendance of council members at regularly scheduled council meetings. The council discussed the need for an attorney to examine any such ordinance and discussed contacting the League of Cities for advice regarding an attendance policy.
New Business
Mowing Contract: No mowing bids had been received at this time.
Other New Business: Smith reported that three companies had been invited to offer bids on the tiling project by Oak Lake.
Council Reports: There were none.
Clerk Report: The council discussed the logistics of sending a newsletter to the community regarding the upcoming community improvement project dates. Allwood will assemble, print, and mail a newsletter. The mayor and council members will provide letters to the community for the newsletter.
Maintenance Report: Smith is in the process of compiling a list of projects for this year. Council discussed the need for reflective signs on curve barriers. Smith will research the cost of purchasing more reflectors. Council discussed marking the west entrance better.
Adjournment: Fisher moved to adjourn the meeting at 7:44 p.m. Minner seconded. Ayes: all.
Respectfully submitted,
Angela Winburn
(These minutes are subject to council approval at the next regular city council meeting.)
The next regular meeting of the Oakland Acres City Council is scheduled on Monday, April 12, at 7:00 p.m. at the Oakland Acres Golf Club.