OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, March 12, 2018

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call: Ted Schultz, Terry Morrison, Lisa Griffith and Heath Collett. Absent: Don Smith,
Also present: Andy Heishman and Lori Smith, city clerk.

CLOSE COUNCIL MEETING - OPEN BUDGET HEARING

Schultz made a motion to close our regular meeting and start Budget Hearing. Collett seconded. Ayes: All

FY19 Budget: No community members were present. The council reviewed the budget estimate and had no questions.

CLOSE BUDGET HEARING - OPEN COUNCIL MEETING

FY18 Budget: Mayor Smith asked for acceptance of the budget as presented. Motion was made by Collett. Seconded by Schultz. Resolution 18-4 created to accept FY19 budget. Ayes: All.

Inquiries from the Community: Problem with muskrats destroying the island in the lake. Griffith has someone who will trap them free of charge. Mayor Smith will contact DNR to ensure we follow the proper procedure. Also need to look into seeding the dam, which was approved in spring 2016. Mayor Smith will contact Hoskey Seeds in Lynnville or other local source to purchase the seed, and drill the seed in the ground. Also discussed problems with the winter roads, especially following the ice storm, and discussed protocol for better communication for snow removal. Will attempt to be more proactive on pre-treatment on icy roads. Andy will pick up the yellow sand containers at the end of April, and will empty them and refill and store. Also need to cut up and haul away the brush pile of cut trees. Discussed stump removal. Rental is $25 per hour, with a minimum of two hours. Griffith will follow up on needed trailer size. May want to contact Vermeer in Pella to see if there is any equipment they need to test. Also need to tear down enclosure by maintenance building.

Approval of Minutes: Schultz moved to approve the minutes of the February 12, 2018, meeting. Griffith seconded. Ayes: All.

Treasurer’s Report: Collett moved to approve the February report as submitted. Schultz seconded. Ayes: All.

Payment of Bills: Collett moved to approve payment of the bills as submitted. Morrison seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
IPERS	52.09		Employee retirement
Alliant Energy	473.52		Utilities
Andy Heishman	4,215.00		Snow removal
Dodd's Trash & Recycling	402.00		Three months recycling
Total	$5,445.01

Mayor’s Opening Address and Report: None.

Old Business

Council Member Assignments: These positions will be community liaisons for the following:

· Ted Schultz — Finances and Emergency Management backup. This includes checking to ensure city funds are accounted for and match the Treasurer's Report.

· Heath Collett — Roads and Maintenance, including snow removal contact, community contact, setting up road repair and maintenance plans, signs, barriers, and working with vendors.

· Lisa Griffith — Community Betterment, including city-wide landscaping, bus stop, community party and event planning, and fundraising,

· Don Smith — Parks and Recreation — including the lake and public park maintenance (including playground and shelter house area).

· Terry Morrison — Planning and Zoning, including ordinance knowledge, property lines, easements, parcel questions, and liaison to Planning and Zoning committee, which include Chuck Griffith, Larry Kramer and Darryl Huyser.

Lake Maintenance: Need to schedule copper phospate for lake after threat of freezing passes. Need to find a boat to spread the mixture. Will finalize plans at April meeting.

New Business

Spring newsletter: Council reviewed and approved the newsletter for distribution.

Road repair: Received a quote from Cessford for milling, crack repair and patching. Manatts visited last Friday, and will be sending another bid for comparison. Manatts thought that a 1½" overlay would be sufficient. May want Cessford to bid at this level, versus 2". Might want to pave the maintenance building parking lot. Will get a quote to see what additional costs would be incurred. Will table final decision until April meeting.

Council Report: Tornado siren is tested each Wednesday morning, and the siren went off last week, as scheduled.

Clerk Report: None.

Maintenance Report: Still need to replace the tractor battery. Collett will get it this week. Will put flags out to mark signs and posts. Need to contact Planning & Zoning on requirements for building a new home on Fore Seasons Drive.

Adjournment: Schultz moved to adjourn the meeting at 8:40 p.m. Collett seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

________________________________________________ ___________________________________________

Lennie Smith, Mayor Lori Smith, City Clerk