OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, November 12, 2012

Oakland Acres Maintenance Building

 

Call Meeting to Order:  Mayor Pro-Tem Roger Fisher called the meeting to order at 7:00 p.m.

Roll Call:  Barb Arthur, Roger Fisher, and Ted Schultz were present.  Absent:  Robin Elliott and Garrett Roche.  Also present:  Larry Crady, Darl Huyser, Duane Venenga, and Christina Machin.

Inquiries from the Community:  Crady advised the Council to obtain an updated plat map for the City from the Jasper County Planning & Zoning Office.  He suggested that the City order two – one for the City and one for the Planning & Zoning Commission.  Fisher moved and was seconded by Schultz to authorize the city clerk to request two copies of the Oakland Acres’ plat map for a total cost of $50.  Ayes:  All.

Smith joined the meeting at 7:10 p.m.  He reported that a few residents have asked about a Facebook page for the City as a way of keeping residents up to date on events and posting pictures of past events.  Lori Smith has volunteered to create the page and keep it updated.  The Council agreed that it was a good idea.

Approval of Minutes:  Schultz moved to approve the minutes of the October 8, 2012 meeting as submitted.  Fisher seconded.  Ayes:  All.

Treasurer’s Report:  Fisher moved to approve the October treasurer’s report as submitted.  Schultz seconded.  Ayes:  All.

General Fund

$16,672.94

Community Betterment

$718.96

Road Use Fund

$1,205.12

Total October Revenue

$18,597.02

 

General Fund

$4,277.16

Community Betterment

$37.26

Road Use Fund

$0.00

FEMA Grant Fund

$0.00

Total October Expenses

$4,314.42

 

Payment of Bills: Schultz moved to approve payment of the bills.  Arthur seconded.  Ayes:  All.

Payable to:

        Amount:

Description:

IPERS

$50.58

Retirement fund

Alliant Energy

$83.37

Electricity

Wells Fargo Financial Leasing

$3,493.80

Tractor payment

Dodd’s

$268.00

September & October recycling

Christina Machin

$310.00

Salary for October

TOTAL

$4,205.75

 

Mayor’s Opening Address and Report

Mayor Lennie Smith joined the meeting at 7:10 p.m. after the Council had approved the minutes, treasurer’s report, and payment of bills and moved onto old business.  He did not give an opening address and report after joining the meeting.

Old Business

Lawyer Evaluation:  Council reviewed a list of attorneys provided by the Iowa League of Cities for municipal attorneys in and near Jasper County.  Schultz volunteered to contact the Jasper County Attorney for recommendations for a city attorney.  The issue was tabled until next month after Schultz has had a chance to talk to the Jasper County Attorney and the Council checks out the Iowa League of Cities website for the next steps in appointing a city attorney.

Halloween Party:  Smith reported that the Halloween Party went great.  There were 22 kids and 35 adults in attendance.  He heard a lot of positive feedback from the people who attended.  There were several games that were played, hot chocolate, hot apple cider, and bags for everyone including glow in the dark bracelets for trick or treat.  There were around 28 kids that took advantage of trick or treat from 5-7 that evening as well.  Smith and his wife, Lori, along with Kristy Kirby and Lisha Marsh helped to make the celebration possible.  Smith reported that he kept the cost to under $200.  Some attendees suggested having an Easter egg hunt in the spring.

Holiday Party & Luminaries:  The Holiday Party will be held on Sunday, December 9th and the Luminaries will be on Saturday, December 15th which is a change from the discussion at the previous meeting.  Schultz and Arthur volunteered to help get notice out about both of these events and help in setting them up.

Street Situation:  Machin reported that she had received an e-mail from the company who claims to have the deed to a portion of Fore Seasons Drive and Parkview Lane.  They are willing to do the paperwork to deed it back to the City for a fee. 

Crady reminded the Council that this type of issue should be referred to the Planning & Zoning Commission for them to research and make a recommendation to the Council per Section 137.02 of the City Code. 

Fisher moved and was seconded by Arthur to refer the street situation on Fore Seasons and Parkview to the Planning & Zoning Commission.  Ayes:  All.

Ordinances and Incidents:  Discussion was tabled.

Directory Update:  The Council agreed to turn in all of the updates to the city directory at the next meeting.

New Business

Letter of Variance:  A letter of variance was turned into the Council by the Planning & Zoning Commission.  The Council reviewed and Arthur moved and was seconded by Schultz to approve the variance as submitted by the Planning & Zoning Commission.  Ayes:  All.

Park Committee Proposal:  Discussion tabled until next month after Smith e-mails a copy of the proposal he received from Larry Crady to the rest of the Council for review.

Property Evaluation:  The ownership of a backwards “L” shape along Venenga’s property on the east and the south is in question.  Fisher moved and was seconded by Schultz to refer the issue to the Planning & Zoning Commission.  Ayes:  All.  Crady will follow up with the Jasper County Attorney to see which office (recorder, assessor, planning & zoning, etc.) should be considered the correct one since all of the offices seem to differ on who owns that piece of property.  Some say Venenga owns it and some say the City owns it.

Annual Financial Report:  Machin reviewed the report with the Council.  Schultz moved and was seconded by Arthur to approve the Annual Financial Report as presented.  Ayes:  All.

Newsletter:  Smith will follow up with Mary Abrahamson to have her include the following in the winter newsletter:  report on the Halloween Party, Holiday Party, and Luminaries.

Other New Business:  There was none.

Council Report:  

Transportation:  There was none.

            Community:  There was none.

            Treasurer:  There was none.

            Maintenance:  There was none.

            Interest and Events:  There was none.          

Clerk Report:  Machin expressed interest in attending the 2012 budget workshop in Altoona.  Schultz moved and was seconded by Fisher to allow Machin to attend the budget workshop for a cost of $15.  Ayes:  All.

Maintenance Report:  Smith hopes to get the mower off of the tractor soon.  He will also contact the gentleman who will be pushing snow this winter to show him where to plow.

Adjournment:  Fisher moved to adjourn the meeting at 8:19 p.m.  Arthur seconded.  Ayes:  All.

The next regular meeting of the Oakland Acres City Council is scheduled on Monday, December 10, 2012 at 7:00 p.m. at the Oakland Acres Maintenance Building.

These minutes are as recorded by the City Clerk and are subject to council approval at the next regular City Council Meeting.

                                                                                                                                                                                               

Lennie Smith, Mayor                                                   Christina Machin, City Clerk